10 Reasons Why You Should Host your Next Meeting with Barrister Suites

Barrister Meeting Rooms For Rent Los Angeles

Meetings are an integral part of almost every business, whether they are held with your employees or your clients. The first impressions you create with your meeting room matter and you want a meeting room that is the appropriate size for your group, has the correct seating, is in a convenient location, has the right design aesthetic for your business, and – of course – is reasonably priced.

Here’s why you should consider Barrister Suites for your next meeting!

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  1. Our locations are in highly sought after buildings, in some of the most desirable So Cal cities.
  2. Our friendly reception staff will create a great first impression for your business.
  3. Our locations have impressive reception areas & waiting rooms for your visitors.
  4. We have large and small conference rooms by the hour or day.
  5. We have private furnished offices by the hour or day.
  6. You can have access to our enterprise grade internet access & Wi-Fi
  7. Your company image will benefit from a more professional setting than your local coffee shop
  8. Our flexible lease terms allow you to be as agile as you need to be.
  9. Our monthly conference room packages can also be combined with phone answering and mail handling services.
  10. You’ll have access to state-of-the-art office equipment including the latest projectors, copiers, scanners, & fax machines.

 

Learn more about our Barrister Executive Suites meeting rooms and locations.

Introverts and Extroverts in the Workplace

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Most office environments include a diverse group of people that are often lumped into certain categories.  Two categories that has been getting a lot of attention recently are “introverts” and “extroverts.”  For many people, an introvert is synonymous with a shy person and an extrovert is someone who is always outgoing; these perceptions are limited and not the full truth.

 

Introverts tend to recharge by spending time alone. They lose energy from being around people for long periods of time, particularly large crowds.

Extroverts, on the other hand, gain energy from other people. Extroverts actually find their energy is sapped when they spend too much time alone. They recharge by being social.

 

The definitions for introvert and extrovert are concerned with your level of energy.  If you re-charge your batteries by being around people, you’re more of an extrovert.  If you feel more re-charged after being alone, you tend to be an introvert.

It is highly unlikely that you (or one of your co-workers) are completely one or the other.  The truth is a bit more complex: most people are not fully introvert or fully extrovert, and the responses can change depending on a number of factors.  It’s unwise to assume a person who tends to by shy will never doing something outgoing, nor is it wise to assume a person who is always loud and outgoing at work must be an extrovert all day long. Most of us fall in the middle of the spectrum.

Source: Loner Wolf

 

Many of us do have tendencies one way or the other, however, and we can (and often do) lean more towards being an introvert or an extrovert.

 

Here are some things to consider when working with someone with introvert tendencies:

Respect their need and desires for privacy.

  • Never embarrass them in a public setting (some people are embarrassed with public praise).
  • When presenting them with new situations let them observe first.
  • Give them time to think, and don’t demand instant answers.
  • Try not to interrupt them.
  • Give then advance notice of expected changes.
  • Give them a 15 minute warning to finish whatever they’re working on.
  • Reprimand them privately.
  • Teach them new skills privately.
  • Don’t push them to make lots of friends.
  • Respect their introversion and don’t try to remake them into extroverts.

 

Some things to consider when working with people who have extroverted tendencies:

  •  Respect their independence.
  • Compliment them in the company of others.
  • Accept and encourage their enthusiasm.
  • Allow them to explore and talk things out.
  • Thoughtfully surprise them.
  • Understand when they are busy.
  • Let them dive right in.
  • Offer them options.
  • Make physical and verbal gestures.
  • Let them shine!

 

When it comes to working with others (or managing a team), there is no one-size-fits-all communication style. Introverts and extroverts both require different approaches and contribute different skills.  Consider this breakdown from Women Empowering Business:

 

Introverts

What they prefer: An introvert may prefer to spend time reflecting on decisions or judgments; may like to think a bit before responding with thoughts or ideas; prefers a quiet workplace; and may prefer more direct, “to the point” communication rather than chatter.

How to communicate: An introvert will appreciate communication in writing, giving them more time to think about information and reflect. Give an introvert more time to examine and information-gather rather than pushing them to “catch up” with the extroverts. Allow an introvert opportunities to work by themselves on projects, if possible.

What they contribute: An introvert will be great at paying attention to details and really thinking about a problem. They will think through and reflect on any assignment or project they are given to come up with the best possible solution.

 

Extroverts

What they prefer: An extrovert is much more verbal with their emotions and ideas and are the first to volunteer them; enjoy group office gatherings and social workspaces; welcome more roundabout communication; and prefers to brainstorm in a group rather than make decisions introspectively.

 How to communicate: Give an extrovert opportunities to volunteer their ideas and opinions. Encourage an extrovert’s “go go go” mentality and allow them to move with ideas as they develop. Allow extroverts to work in teams and brainstorm.

What they contribute: An extrovert has undeniable energy and enthusiasm that is motivating to others in the workplace. Their sociable, fast-paced work style will encourage creativity and keep people ahead of schedule.

 

Most workplaces will have a mix of introverts and extroverts in them, and their differing work styles can cause confusion, frustration, or even conflict.  Carefully identifying your own tendencies and the tendencies of others, learning about your differences, and discussing those differences openly can create of space that welcomes creativity, respect, change, and loyalty.

 

At Barrister Executive Suites, we strive to provide the right environment for any style of working. We offer quiet and private offices for those with introverted tendencies who may prefer to work in solitude.  We also offer communal spaces where extroverts can be productive and can enjoy interacting with your fellow tenants. Let us know what you need – we have the right space for you!

WLACC Women’s Networking Group

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With Barrister Executive Suites, Inc., you don’t have to go far to grow your business. On Tuesday, August 18th, Sondra Hollis, manager of Barrister’s Brentwood suite, hosted the West Los Angeles Chamber of Commerce Women’s Networking Group. This was the first of many meetings that will be held at women-owned or operated WLACC members’ locations. Chamber members and female entrepreneurs and executives get the opportunity to network, visit business locations of WLACC members, and exchange new strategies on how to improve their success. “This is a great opportunity for women in business to receive valuable mentorship, exchange business ideas, and network with peers” says Sondra Hollis.

Barrister team members are committed to the local business communities where we live and work, and are actively involved in numerous local organizations.

If you are interested in attending, or want more information on membership, please contact Sondra.

Sondra Hollis: 310-388-8799 | shollis@barrister-suites.com

 

 

Employee Spotlight: Deborah Davidson

Deborah Davidson Barrister Suites

Barrister Executive Suites, Inc. congratulates team member Deborah Davidson, Sales and Leasing Manager for our San Diego, on her election to the Board of Directors, for the San Diego Coastal Chamber.

The San Diego Coastal Chamber of Commerce is committed to promoting and strengthening businesses in the expanding coastal region. It also allows companies to bring businesses from surrounding coastal communities together under one umbrella with one purpose.  The chamber covers the communities of Del Mar, Carmel Valley, Sorrento Valley, La Jolla, Rancho Santa Fee, and Torrey Highlands.

Deborah’s focus will be to grow membership and she will be active with the annual Wine and Business Expo.

“Since Barrister has three locations in San Diego County, it is important to me to be involved in the local business community, and continually seek ways to help companies grow their business to improve the local economy.  Being an active member with the San Diego Chamber is just one way that I can get involved, I have really enjoyed being a part of this organization,” states Davidson.

To learn more about Barrister’s San Diego locations or to get involved in the SDCC, contact Deborah today!  Email: ddavidson@barrister-suites.com or call: 858-764-2500.

Conference Calls: Tips and Etiquette!

 

Conference calls!  Today’s businesses and organizations are relying increasingly on conference calls as one of the primary ways to communicate with their clients, other businesses, and amongst themselves.  At Barrister Executive Suites, Inc. we take pride in offering the best phone services available to help make your conference call experience productive, meaningful and maybe even a bit of fun.

 

Like many forms of communication technology, conference calls involve multiple lines of communication merging into one network.  Problems can and do arise on anybody’s end, and for various reasons (see the attached video for a light-hearted take on the things that can sometimes go wrong).  Below is a list of guidelines that can help to strengthen your presence on conference calls and some general rules of etiquette you should consider.  We invite those of you who are new to conference calls to read these items thoroughly and we invite you “conference call veterans” to consider this list as a refresher.

 

Enjoy the tips!  We’ll hold a conference call tomorrow to review!

 

  • Keep track of conference call dates/times and make sure you know when your conference calls are.  Be sure to keep the conference call number and pin handy so you are not scrambling to find it at the last minute – putting it in the calendar invite may help.
  • Call-in to the conference line a couple of minutes early, especially if you know you will have to contribute to the discussion. No one wants to be the reason why the conference call discussion is held up.
  • If you are leading the call, make sure you start on time.
  • If you’re recording the call, make sure all the participants are aware of the recording. Different states have different laws regarding being recorded without your knowledge.
  • Speak clearly and near the phone.  This is especially important if you’re in a room that has an echo or if you are in a public place with considerable background noise.
  • Introduce yourself and let people on the phone introduce themselves. Then use your name each time you talk for a few rounds. This helps the people on the phone to identify your voice and simply helps people to know who is talking. Some of the newer technology involving the internet shows who is speaking with their image.
  • Mute your phone when you are not speaking.  This helps to avoid those distracting sounds, conversations, or noises that are not applicable to the conference call.
  • Do everything you can to maintain good cell phone reception. A bad cell phone connection could cause static or make your voice break up when you speak, making your input to the conference call hard to understand. If there is any question, you may want to consider using a land-line.
  • The agenda is an essential aspect of a successful conference call and it sets the tone of the meeting.  If you are leading, try to stick to your agenda, make sure you leave time for questions, and – when possible – have the agenda (and all other important documents) sent to the participants prior to the call.
  • Pay attention! When you call-in to a conference call there are many distractions in front of you: emails, coworkers asking questions, instant messages, office chat programs, your dog barking, etc. If someone asks you a question on a call and you don’t realize they are talking to you until the end of their question, it can be obvious you weren’t paying attention and be pretty embarrassing!  Minimize those distractions during your call.
  • If you’re leading or presenting, occasionally ask the people on the phone if they need any clarification. Every ten minutes or so, just stop and make sure everyone, both in the room and on the phone, is tracking the meeting.

 

We’d like to know:

“What conference call guidelines or rules of etiquette do you think are the most important?”

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Employee Spotlight: Sondra Hollis

Sondra Hollis

Sondra Hollis, Suite Manager of our Brentwood Suite also serves as President of the West LA Team Referral Networking Group. She joined TEAM in February 2014 and after only a few months as an active member, she was nominated as Ambassador, then nominated to serve as VP for a 6 month term, eventually assuming the position as TEAM President.

 

The core purpose of TEAM Referral Network is to positively impact the member’s businesses and their communities.  TEAM brings together success-oriented business people to build a strong team of networking professionals who work together to grow their businesses by referral. Members know that working together as a TEAM, Together Everyone Achieves More.

 

TEAM has shown Sondra how to have an impactful, long-lasting presence that inspires others to want to know more. Being a part of TEAM has helped Sondra grow personally and professionally.

 

To learn more about TEAM West LA or about Barrister’s Brentwood location, please call 310-388-8799.

Managing The Multi-Generational Office

For the first time in modern history, workplace demographics now span four generations!   Today we see 20-year-old new hires working side-by-side with colleagues who are older than they are by 50 years or more.

This rich mix of generations in the workforce is often attributed to labor shortages experienced in many industries along with the rising average age of retirement.  Boomers are also working beyond retirement.  One study finds that eight out of ten Baby Boomers expect to work at least part time in their so-called retirement years. [1] In the meantime, the number of Millennials entering the workforce is only growing!

Figure 1: From AARP:  Leading an Intergenerational Workforce, p. 8 at http://assets.aarp.org/www.aarp.org_/articles/money/employers/leading_multigenerational_workforce.pdf
Figure 1: From AARP: Leading an Intergenerational Workforce, p. 8 at http://assets.aarp.org/www.aarp.org_/articles/money/employers/leading_multigenerational_workforce.pdf

An intergenerational workplace must support real communication and understanding across all ages, and it must understand – and build upon – the unique values and strengths of each generation. Businesses that pay attention to intergenerational issues will see an impact on their bottom line in a number of areas including the following:


Communication:
The younger generation has grown up communicating in text messages, tweets, and instant messages. Baby boomers and older Gen Xers tend to prefer phone calls and emails. To further muddle the communication, different generations may use different abbreviations, informal language, and colloquialisms.

Everyone needs to make a concerted effort to communicate in the way each person prefers, especially leaders and employers. Face to face team building exercises and ice breakers may help to break down some of the barriers that can occur with digital communications. [3]

Corporate Culture: Educating employees on generational issues can boost understanding, respect and productivity. One example: younger generations may speak to their employers more casually, which may be interpreted by older generations as lacking respect.

Younger managers and workers may feel that time spent in the office is not as vital as your results and are more open to teleworking. Generation Y may value and expect a more healthy work-life balance, including the time to have a life outside of working. For leaders, it is best to approach the issue by allowing individuals to work in the style that’s best for them and acknowledge the efforts of each team member. [3]

Millennials are the fastest growing cohort, comprising 15 percent of the U.S. workforce.
By 2011, their participation will swell to 25 percent.[2] 

To recruit and retain them, organizations will need to understand and appeal to their perspectives, communication styles, and work ethic.

Recruitment: Recruitment messages geared to each generation will attract talent across the age spectrum.  Targeted recruitment of mature workers gives employers a competitive advantage in acquiring the right talent.  At the same time, knowing how to attract younger workers is crucial to ensuring future business success and leadership.

Also be aware of negative stereotypes. “Lazy”, “entitled”, and “tech obsessed”, are just a few of the terms that may come to mind when older workers think about millennials. Baby boomers may be perceived by their younger peers as stubborn, set in their ways, and difficult to train. Leaders can help the situation by looking for and intervening when there is misunderstanding and generational judgment.

Employee Engagement:  Managers who know what motivates employees of different generations are more effective in keeping them engaged.  Employee satisfaction is higher when they believe that career development opportunities are equal for all, regardless of age.

How Millennial Are You? Take this quiz to find out! 

Also be aware of negative stereotypes. “Lazy”, “entitled”, and “tech obsessed”, are just a few of the terms that may come to mind when older workers think about millennials. Baby boomers may be perceived by their younger peers as stubborn, set in their ways, and difficult to train. Leaders can help the situation by looking for and intervening when there is misunderstanding and generational judgment.

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Retention:  All generations want their contributions to be recognized. Rewards and recognition should reflect each group preferences and priorities. Employee benefits which are geared to the needs of different generations can build loyalty and retention.

Customer Service:  Each generation has unique service preferences. Businesses that understand and adapt to those preferences will attract and retain customers across the age spectrum.

While creating an inter-generational workspace may take more time, customization, and intentionality; there are several benefits to be gained by the whole organization when a multigenerational team works well together.

The team can attract and retain talented people of all ages.

  1. The team is more flexible.
  2. The team can gain and maintain greater market share because its members reflect a multi-generation market.
  3. Decisions are stronger because they’re broad-based with multiple perspectives.
  4. The team is more innovative and creative.
  5. The team can meet the needs of a diverse public and can relate more effectively

As employers strive to recruit and retain the best and the brightest, they should look to attract mature workers and young minds with fresh ideas.  Both are part of a crucial mix. Combined with recruitment practices, the right combination of policies and practices is also key to a productive, engaged, and “age-neutral” workforce.

If you’re looking for an office space that appeals to multiple generations be sure to explore our many Barrister Executive Suites Office Spaces available throughout Southern California. We offer traditional offices as well as virtual offices to meet your team’s diverse needs. Many of our offices are also located around cultural centers with restaurants, fitness centers, theaters and more to assist you with maintaining a work-life balance that’s right for you.

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Learn more about the multi-generational office at http://assets.aarp.org/www.aarp.org_/articles/money/employers/leading_multigenerational_workforce.pdf

 

[1]  AARP, Baby Boomers Envision Retirement II: Survey of Baby Boomers’ Expectations for Retirement (Washington, DC, September 2004), 24.

[2] Bureau of Labor Statistics (see chart)

[3] Fallon, N. (2014, June 16). Tackling the Challenges of the Multigenerational Workforce. Retrieved from Business News Daily: http://www.businessnewsdaily.com/6609-multigenerational-workforce-challenges.html

Say Goodbye to Meeting in Public Spaces!

Starbucks or Panera.   Barnes & Noble or McDonalds.  A library or a hotel lobby.   Every day some business owners are trying to find the best public location to hold a meeting with their clients or partners.  While there may be some advantages to utilizing public spaces, there are also some definite disadvantages.   Consider the following:

  1. The old cliché remains true:  First impressions count.  Public spaces may mean little to no costs for you, but they can also project the wrong image to your client.  Utilizing these spaces can suggest you aren’t serious about your business or services or that you are experiencing financial problems.
  2. Confidentiality:  Depending on the nature of the meeting or the topics to be discussed, confidentiality may be a considerable factor when planning the location of your meeting.  Be especially clear on the terms of any non-disclosure agreements that may be in play before choosing a public place.
  3. Strong, consistent connection:  Many of these public spaces offer free Wi-Fi, but their signals are often weak or inconsistent.  If you plan to utilize the internet for any part of your meeting or presentation, public spaces may introduce challenges and delays. They may also be less secure than a private network.
  4. Network Security: Public places often don’t have much protection on their networks. Simple measures such as Firewalls have reduced effectiveness on public networks to allow different types of connections. For some industries such as financial planners, real estate, etc. this can cause a major issue if you are transmitting personal information for your clients.
  5. Traffic and noise:  While you may have strategically considered the best time to use a public space you ultimately have no control over the traffic that may come in during your meeting, nor the level of noise you may experience.  Nothing is worse than having to shout your presentation over a crowd so your client has a chance to hear you.
  6. Presentation restrictions:   Meetings in public places often mean limiting your presentation materials to a tablet or laptop.  Bringing in a projector or whiteboard is often not feasible and, more often, not allowed.
  7. The problem with food:  If you choose a location that serves food or drinks you are typically expected to make purchases.  While it can be nice to have a snack or beverage with you during your presentation or meeting, they can also become distractions: mayonnaise that drips on your tie, food stuck in your teeth, indigestion, or small tables that lead to liquids spilled on your devices.  You may want to re-consider meeting places that involve a lot of food and beverages.

Barrister Meeting Rooms For Rent Los Angeles

 

A great, cost-effective alternative to public spaces is renting meeting rooms by the hour.  Barrister Executive Suites can offer you convenient locations that provide spaces that are free of distractions.  We have meeting rooms that include superior technologies to help support your presentation, and we can provide you with the privacy you need.

Today’s business climate is constantly changing, and so are your office needs. Barrister’s flexible lease terms allow you to be as agile as you need to be. Whether you need use of one of our prestigious addresses, occasional use of an office, or meeting rooms by the hour, we are here to help.

With our Virtual Office Programs, you receive all the benefits of a physical office at a fraction of the cost:

  • Access to beautifully appointed conference rooms and fully furnished private offices for hourly or daily rental
  • Prestigious business address and business identity
  • Live receptionist to greet clients and visitors
  •  Mail and package handling
  • Personalized call answering and screening

Learn more about our Barrister meeting rooms by the hour.

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The Power of the Receptionist!

If you ask someone to name the most important person in their business they’d likely name the CEO, a manager or the top sales representative.  But the most crucial person may actually be the person you wouldn’t expect:  your receptionist!

When clients or visitors enter your business for the first time, the person to greet them is typically not the CEO or sales manager. It is the receptionist.  This is the person who creates the first impression that a client or visitor has of your business and it’s essential to choose the right receptionist for your company’s image.

While many people view the role of the receptionist as minor, this couldn’t be farther from the truth! The role of the receptionist is vital to the smooth operation of any office. Duties often include: acting as an ambassador by welcoming people to your business, screening phone calls, and directing client traffic throughout the work day. Organizational skills are an intrinsic part of the receptionist’s job, as is diplomacy, proper etiquette, and good judgment. Good receptionists will create a welcoming atmosphere for your clients and visitors; they help to keep the staff organized; and they serve as an information center for clients, visitors, and employees.

 

A company’s CEO may set the tone for corporate culture and brand, but it’s the staff that reinforces it with the clients.  Effective company owners know that their customers’ experiences start with the person who answers the phone and greets people at the door.  The receptionist!

Some have suggested there is a trend towards the removal of the receptionist position altogether.  This trend – often seen within start-ups or technology companies –is often a result of financial restraints.  These companies believe a receptionist area is a poor use of real estate and/or they believe a receptionist salary can be better applied to a position they consider more important.  Some of these companies are using various technologies to greet their visitors and while these endeavors can be successful in certain industries, most companies eventually realize the need for a live receptionist.

At Barrister Executive Suites, we offer highly trained and professional receptionists and they are included as a part of our Full Time Office and Virtual Office programs.  Our hiring process for receptionists is very selective; the average length of time that a receptionist has been with us is 5 years!

Learn more about these Barrister Office Programs and discover the right space for you….at the right price…and with the right receptionist!

Barrister Executive Suites, Inc. expanding in Santa Monica’s SeaRise Office Tower

 

SANTA MONICA, CA – Barrister Executive Suites, Inc, recently announced its plans to expand within Santa Monica’s SeaRise Office Tower located at 233 Wilshire. Barrister has taken 7,641 square feet on the 4th Floor as an additional Barrister suite.  The Class A office building is owned by Equity Office, one of the largest office building owners in the country.

Barrister was represented by Ron Burkhardt, Managing Director out of the West Los Angeles office of Newmark Grubb Knight Frank.

Commenting on Barrister’s new expansion, Carrie Gates, Vice President of Leasing and Marketing at Barrister states, “We were so glad that Ron brought us the location, it is the perfect fit for our unique needs. Barrister is very enthusiastic about remaining in 233 Wilshire, this Class A building allows Barrister to offer a selection of offices and price points in Santa Monica.”

Barrister Executive Suites will occupy a portion of the 4th Floor, which features magnificent 360° full height window views of the Pacific Ocean and the Westside of Los Angeles.  Onsite amenities provided by the building include 24/7 manned security and valet parking.

This new lease opportunity will be available September 1, 2015.  Barrister is actively preleasing Full Time Offices now.  Barrister is also offering a full range of Virtual Office Packages, which are a full-identity office service for professionals that are constantly out of the office travelling, or for those who work from a home office.  Our Southern California Virtual Offices starting at $99 are a cost saving way to give your office a professional image without risking how your company is perceived by clients or potential clients.  The packages offer services such as mail handling, conference room privileges, and personalized telephone answering that is linked to a tenant’s cell phone.

 

About Barrister Executive Suites, Inc.

The originator of the executive suite concept, Barrister was founded in 1966 as a cost-effective alternative to traditional office space by providing turnkey office space, virtual offices, meeting room facilities, and administrative support services. Independent business practitioners, small start-up companies, and national corporations benefit by having more time to focus on their core business with less financial risk. Today, with 26 locations throughout Southern California, Barrister operates with a foundation of longevity and financial stability in providing its tenants with a business-friendly environment coupled with exceptional customer service. Additional information on Barrister Executive Suites, Inc. is available at http://www.barrister-suites.com.

To schedule a tour and to learn more about our Santa Monica Office Space for Rent at 233 Wilshire Blvd., please call Barrister Executive Suites, Inc. at 1-800-576-0744 or email: leasing@barrister-suites.com