The Power of the Receptionist!

If you ask someone to name the most important person in their business they’d likely name the CEO, a manager or the top sales representative.  But the most crucial person may actually be the person you wouldn’t expect:  your receptionist!

When clients or visitors enter your business for the first time, the person to greet them is typically not the CEO or sales manager. It is the receptionist.  This is the person who creates the first impression that a client or visitor has of your business and it’s essential to choose the right receptionist for your company’s image.

While many people view the role of the receptionist as minor, this couldn’t be farther from the truth! The role of the receptionist is vital to the smooth operation of any office. Duties often include: acting as an ambassador by welcoming people to your business, screening phone calls, and directing client traffic throughout the work day. Organizational skills are an intrinsic part of the receptionist’s job, as is diplomacy, proper etiquette, and good judgment. Good receptionists will create a welcoming atmosphere for your clients and visitors; they help to keep the staff organized; and they serve as an information center for clients, visitors, and employees.

 

A company’s CEO may set the tone for corporate culture and brand, but it’s the staff that reinforces it with the clients.  Effective company owners know that their customers’ experiences start with the person who answers the phone and greets people at the door.  The receptionist!

Some have suggested there is a trend towards the removal of the receptionist position altogether.  This trend – often seen within start-ups or technology companies –is often a result of financial restraints.  These companies believe a receptionist area is a poor use of real estate and/or they believe a receptionist salary can be better applied to a position they consider more important.  Some of these companies are using various technologies to greet their visitors and while these endeavors can be successful in certain industries, most companies eventually realize the need for a live receptionist.

At Barrister Executive Suites, we offer highly trained and professional receptionists and they are included as a part of our Full Time Office and Virtual Office programs.  Our hiring process for receptionists is very selective; the average length of time that a receptionist has been with us is 5 years!

Learn more about these Barrister Office Programs and discover the right space for you….at the right price…and with the right receptionist!

Tips to Improve Your Focus!

It’s an understatement to say that focusing on one thing at a time in the office can be difficult. But if you want to succeed at work – or in life – learning how to focus is essential!  It’s hard to do anything, let alone do anything well, if you can’t concentrate on it.

According to one Time Magazine article, nearly 50% of American employees say they work for only 15 minutes in the office before becoming distracted and 53% report wasting an hour or more a day because of disruptions. From constant noise to overflowing inboxes to feeling stressed or fatigued, almost anything can cause people to lose focus.

The good thing about focus is that it’s a skill you can learn and improve. It takes practice and experimenting with different methods, but you can improve your ability to focus!  Check out these 6 tips for keeping yourself on focus.

 

  1. Start Off the Day Right! – Your Mom was right!  You should start off each day with a good breakfast. That bowl of cereal or oatmeal may do more than jump start metabolism – studies have found that eating breakfast can actually improve attention and concentration.  Eating protein-rich food at breakfast can often reduce the distracting need for snacking later in the day.

Barrister Office Rentals in Southern California Breakfast Focus

 

  1. One Thing At a Time – Technology can be a blessing or a curse.  Every time something dings, beeps, or flashes, you’re no longer 100% focused on what you were doing. The next time you sit down to focus, turn off your notifications for Facebook, Twitter, email, Instagram, Dropbox, etc. —that’s right, turn off every last one.  Keep in mind that your likes, comments, and email messages will all still be there when you’re ready to look.

 

  1. Clean Up Your Workspace – Post-Its notes, snacks, and even family photos can become a distraction. Clear off the workspace and only have what’s really needed (computer, notebook, water-bottle, etc.).  Reducing unnecessary clutter can help you to stay focused and in “in the zone!”

Barrister SoCal Office Space For Rent Cluttered Desk Focus

 

 

  1. Group Your Tasks Together – It has become the norm to have to wear multiple hats at the workplace.  Unfortunately it can take your brain 15 minutes or more to regain the same intense focus or flow as before the interruption. Every time you switch tasks, your brain needs at least that amount of time to get back into the work. If you switch tasks just four times in a morning, that’s an hour of total focus you’ve lost!  Stay focused by “batching” your tasks.  Batching builds off the idea of only working on one type of task at a given time. Instead of jumping from one project to another, do all your related tasks in one block of time.  By “batching” the work you have to accomplish, you reduce the need to constantly shift gears.

 

  1. Take a Break – This may seem counterproductive at first, but taking a break can help to increase focus.  As humans, our attention spans need variety, and we can’t always control our thoughts or motivations. No matter how motivated or focused you are, you can’t stay that way forever.  Studies have shown that you’re much more likely to get work done quickly and efficiently if you take some breaks away from your desk.  Do some stretches, daydream, or go for a walk.  Remember that some of our Barrister Executive Suite locations are close to the beach.  Take off your shoes, breath in the ocean air, and enjoy a break on the beach.

 

  1. Create Your Own Space – Some people can maintain focus around many people and considerable noises.  Other people – and certain types of tasks – require a space that is all your own.  Take advantage of the individual private offices offered by Barrister Suites and keep your focus on your work. 
Beverly Hills Office for Rent
Private offices in Beverly Hills, The Wells Fargo Bank Building

 

  1. Reward Yourself!  – Motivation is essential when attempting to maintain focus, and rewarding yourself for maintaining focus helps to build positive patterns.  Promise yourself a break if you spend 1 hour doing a task you find especially difficult.  Reward yourself for finishing your PowerPoint presentation by visiting the employee lounge or break room for your favorite snack.  Be creative with your rewards and watch your ability to focus grow!

Office Space Rentals Beverly Hills Break Cappucino