The Differences Between a Shared Office and Coworking

barrister executive suites century city conference room

In the modern digital world, traditional offices are becoming less and less important to businesses. With so much of the work being completed online, it is easy to see why so many businesses have begun to turn toward shared office spaces. Shared office spaces offer flexible office spaces that can often be a much more cost-effective and practical option for organizations of all shapes and sizes. Although shared office spaces and coworking spaces are both very pragmatic options, they have their own unique differences.

Details of a Shared Office Space

Shared office spaces are a fantastic choice for many businesses because they keep commercial real-estate costs at a minimum and offer some privacy simultaneously. They also can come with great benefits such as mail sorting/delivery and receptionists that will assist your business with standard operations. Some shared office spaces provide great amenities like fax and copy machines, printers, high-speed Wi-Fi, and more. Shared office spaces are also designed for professionalism and are sure to leave a strong impression on any client or customer that walks into your business. The biggest difference of working in a shared office space compared to coworking is the limited amount of networking and collaboration. However, the privacy of a shared office space is usually preferred over the networking opportunities.

Details of a Coworking Space

A standard coworking space usually offers conference tables, community conference rooms, and breakrooms that are useful for networking with like-minded peers, collaborative meetings, or brainstorming projects. However, the two biggest drawbacks associated with coworking spaces are the difficulty getting privacy as well as the high ambient noise volume, which can make completing time-sensitive work a hassle and concentrating on tasks almost impossible. In some coworking spaces, the membership fees are too high for freelancers or startups, and the services you pay for can sometimes be underutilized. Some coworking spaces don’t even provide any valuable services such as a receptionist to answer your phone calls or internet service. Having a receptionist available to answer your phone calls is an important feature for any business. Receptionists ensure that you will never miss a call from a potential client and that you will spend less time answering phones and more time running your business.

Deciding whether to use a shared office space or coworking space is entirely up to you and your business’s needs. If you are interested in learning more about the services offered at Barrister Executive Suites, contact us today.

Barrister Executive Suites offers the exceptional service, flexibility, and convenience that their tenants need to run their businesses successfully. Visit our website today to learn about our special offers and affordable virtual office packages, full-time offices, and conference room rentals.

The History of Office Design

men working in a modern office space

Contemporary office spaces are becoming more popular, with a focus on increasing workplace productivity and creativity. In modern business, the physical workspace arguably plays just as important of a role in shaping the organizational culture as the people do. However, office designs were not always as glamorous as they are today.

18th Century London

The first dedicated office buildings were created all the way back in the 18th century. In London circa 1726, the first office building was built to handle the abundance of Royal Navy paperwork and provide a meeting space. Afterwards, the idea became popular and many new office spaces began popping up around London.

Skyscrapers are Born

Fast forward to the 20th century, when more modern, open office spaces were created. The typical office design featured rows and rows of desks with many workers tightly packed together. The desks were surrounded by the managers’ offices so that they could easily observe the workers. At the same time, the first large skyscrapers were built in U.S. and U.K. cities due to the invention of electric lighting, air conditioning, and the telegraph system. Skyscrapers paved the way for an exciting new era of office design.

Open Floor Plans

As these large commercial buildings were built, workplaces became more spacious and tended to consist of open workspaces with individual offices and sometimes even kitchens. In the early 60’s, offices started to be designed with employee collaboration in mind. This style featured desks setup close together so that teams could interact more efficiently. In contrast, office spaces with private cubicles subsequently became popular with companies who did not value team collaboration as much.

Technological Development

As technology has grown, so has office design. Offices today are meant to break the mold, with a focus on mobility, bright colors, comfort, and leisure. The permanency of offices has also changed. Today, many people work from home or have shorter leases on office spaces.

Barrister Executive Suites offers the exceptional service, flexibility, and convenience that their tenants need to run their businesses successfully. Contact us today to learn about our affordable virtual office packages, full-time offices, and conference room rentals.

What You Should Know About Virtual Offices

woman sitting at table while working on her laptop

Virtual offices are becoming increasingly popular in modern business. A virtual office allows your company to have a physical mailing address without having a long-term physical workspace. This gives your employees the flexibility to work from a remote location of their choosing and cuts down immensely on overhead costs. As technology continues to grow, it will only get easier to run an office remotely. Virtual offices will continue to be a great option for smaller businesses and startups looking to maximize time, resources, and efficiency.

Advantages of Virtual Offices

Cut Costs

The largest benefit of a virtual office is that it is much less expensive to operate than a traditional office space. It can be hard for a small startup to achieve their business goals if they are tied down by expensive leases and overhead costs that eat away at their bottom line. When operating a virtual office, you will have the flexibility of a month-to-month lease option at a very affordable rate. Barrister Executive Suites has virtual office packages that start at just $99!

Enhance Brand Image

Another important benefit of a virtual office is that it can enhance your brand image in the eyes of your clients. Many startup operators may choose to run their businesses from their homes while they grow and save for a physical workspace. However, a virtual office provides you with a physical business address and in turn can make your small business seem larger and more prestigious from the outside looking in. Having a desirable mailing address, coupled with a professional place to hold meetings further enhances brand image and credibility. Barrister locations feature beautifully appointed conference rooms and day offices. Clients have several different Virtual Office Programs to choose from that include varying amounts of meeting room space on an “on demand” basis.

Maximize Staff Efficiency

A virtual office is also more efficient for staff management. Since your employees are working remotely, you are not limited to local hiring and can truly find the most qualified candidates. Remote work also provides extra flexibility and comfort to your employees. Since they will not need to commute to work, they will have more time for work-life balance. This will increase employee productivity and retention, in turn helping your business grow to new heights.

Barrister Executive Suites offers a variety of virtual office packages starting at just $99. Our virtual offices provide businesses with a prestigious business address, professional front desk staff, mail & package handling, and much more. Contact us today to learn more about how a virtual office can better your business.

More on This: Investopedia

3 Helpful Tips for a Successful Startup Business

coworkers at table with laptops

Congratulations on starting your own business! This is an exciting time, but it can also be very nerve-racking. Opening a business can be a learn-as-you-go process and it’s important to start your business on the right foot in order to achieve success. Here are some tips that can help pave the way.

1. Be Open to Criticism

Listening to constructive criticism is key for your business to achieve success. Make sure you thoughtfully consider all that your friends, family, and other business owners have to say about your business idea. The honest opinions and feedback they give you can reflect how your consumers will think and feel about your business. Also, make sure you get as much information from expert business-owners. They know first-hand what it takes to successfully run a business and can help you avoid costly mistakes.

2. Keep Track of All Your Costs

Small expenses can add up quickly before you even get a chance to show your business to the public. Some costs that you should keep in mind include location, rent, and supplies. To be conservative, add up all the costs of starting and running your business and then try to plan for up to four times the amount you calculated. Just as life hits you with many unexpected moments, owning a business hits you with many unexpected costs. Always prepare to spend more than you expect.

3. Don’t Be Afraid to Speak Up

Do you suffer from glossophobia? Glossophobia is the fear of public speaking and it’s a very common fear. If you are shy and not comfortable speaking in front of a crowd, you now must step out of your comfort zone and do this very frequently. As scary as this may sound, new business-owners must constantly network and convince people to buy what they are selling. If you’re not outgoing, you must “fake it ‘til you make it”! It will get easier over time.

Barrister Executive Suites offers a low-cost solution to office space rentals that can help keep your overhead costs low. Our offices come equipped with the services that you need, at a price you can afford. The low start-up cost allows tenants to save more of their working capital and invest in their business. By allowing Barrister staff to handle the day to day operations, tenants can focus their time and energy on revenue generating tasks and growing their business.

Source: Forbes

3 Ways to Have a More Productive Workspace

co-workers looking at a laptop

Many of us suffer from the occasional Monday blues, but it’s a problem when the Monday blues become the Monday through Friday blues. Although it may seem daunting, ensuring that your employees remain inspired and energized all week long can be done in a few simple ways.

1. Create an Open Culture

A culture that promotes honesty, transparency, and open-mindedness can get your employees back on a productive track. In this type of culture, it’s important for employers to be able to admit when they are wrong and take constructive criticism from their employees. When the entire company feels like a team and no one is trying to maintain their ego, then this will encourage everyone to be a team player, do their best work, and remain inspired.

2. Encourage Risk Taking

When there is a decision that needs to be made that has a 60 percent chance of success and a 40 percent chance of failure, then the employee should take this risk. Company cultures that meet failure with harsh criticism will not be one that takes risk. Why take these risks you may ask? Employees that are able to make risky decisions feel more confident at work and think more innovatively.

3. Acknowledge Good Work

This simple idea of telling your employees “good job” can have a major impact on their overall happiness and productivity at work. The acknowledgment of good work is the positive reinforcement that gives employees that little extra push to keep working hard. This is an easy way to boost productivity in the workplace and requires very little time.

Barrister Executive Suites offers the exceptional service, flexibility, and convenience that their tenants need to run their businesses more efficiently. Barrister’s suites provide clients with a professional and collaborative work environment, while still giving them their own space and privacy. By allowing Barrister staff to handle the day to day operations, tenants can focus their time and energy on revenue generating tasks and growing their business.

Source: Entrepreneur

Signs That it is Time to Switch from a Coworking Space to a Private Office

people sitting at a table during a meeting

There can be many benefits of coworking, such as low costs and flexibility, that allow small start-up businesses to start off strong. Although these benefits exist, there is a time and place for coworking and as your business changes, so should your workplace. If you are currently using a coworking space and are considering switching to a private office, here are some signs that show it’s time to upgrade your workspace.

Your Business is Growing

With business growth comes the need for more employees, time, and space. If your growth has caused you to outgrow your coworking space, it may be time to take your extra revenue and invest it into a private office.

You Need More Privacy

Shared rooms, common rooms, and thin walls do not provide a great amount of privacy. Your business may have confidential client meetings or phone calls containing sensitive information that isn’t meant for everyone’s ears. If this sounds familiar, you may want to consider a private office to protect the privacy of your clients and your business.

You Need Less Distractions

With more people comes more noise and distractions. If you and your employees are having a hard time focusing and being productive, it may be due to your work environment. Private offices can give you the peace and quiet your business needs to reach its full potential.

These are just a few signs that show it’s time to switch your workplace location. If you are interested in learning about the full-time office spaces offered at Barrister Executive Suites, visit our website to learn more.

Why Consultants, Startups & Entrepreneurs Choose Virtual Offices

VIRTUAL OFFICE

Leaving a corporate job to start a new business can be one of the most exciting and terrifying career moves a person can make. The barriers to enter an industry as a new player can be intimidating, and an entrepreneur needs to have a thick skin to ride out the first few years. However, starting a business today is not the same as it was before the rise of the internet. There are endless online tools that can support a business at an affordable price, and overhead can be dramatically reduced by taking advantage of them.

Revolutionizing Working from Home

One of the most important tools in an independent consultant, startup, or entrepreneur’s arsenal is a virtual office. When a services-based business is launched, renting office space is not immediately economical or necessary without a big team to collaborate with. Still, there is a need to impress clients and convey a level of professionalism. That is where a virtual office offers the most value: working from home with the benefit of a prestigious address and answering service can help the business appear larger than it is from the onset.

What a Virtual Office Includes

Having services like a professional receptionist answering the phone with the name of your business sends a message to the caller that the business is legitimate and even exclusive, since they aren’t directly contacting the CEO on the first ring. Additionally, virtual offices offer mail handling services where packages can be received in sought-after zip codes.

Time-Savings

Without a long commute in endless traffic, setting up shop in the home is a great way to optimize hours in the day. Not to mention inbound calls won’t slow the business owner down during a busy workday. In more premium virtual office packages, a voicemail notification system can be set up to transcribe messages left throughout the day.

Meeting Clients

When the time comes to wow a potential client, meetings in coffee shops just don’t feel professional. Meeting rooms by the hour and conference room use is a significant perk of having a virtual office. Typically, convenient access to a professional meeting area would cost thousands of dollars in rent each month. With a virtual office, many packages include conference room access at a significantly lower price point.

Finding the right virtual office services for your business can improve your image and elevate your brand. At Barrister Executive Suites, we have hosted hundreds of businesses over the years through our virtual office program. Contact us for more information on the right combination of features to meet your needs.

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How a Virtual Office Can Benefit Your Business

Virtual offices offer startups, entrepreneurs and established professionals the ability to amplify their position in the industry in which they compete. Though there may be a small team behind the work they produce, there is nothing small about their passion to constantly improve. A virtual office can give your business the boost it needs to thrive–for many reasons. Here are a few ways a virtual office can benefit your business:

Eliminate the Commute

The traffic in Southern California can be egregious, putting you in a terrible mood just as the morning begins. Cutting out a commute can give you a longer morning to relax with a cup of coffee, giving you a sunnier disposition to start the day. If a long commute is standing in the way of breaking into a new geographic market, a virtual office enables you to work remotely with a team, right from your home.

Mailing Address Without the Rent

Location, location, location—it’s important even if you’re not there physically. All established businesses have a professional mailing address that’s not in a residential neighborhood. You can improve your business’s reputation with a prestigious mailing address, especially in upscale or trendy neighborhoods like Beverly Hills, Pasadena, or Woodland Hills. A huge advantage of a virtual office is that it costs far less than a month’s worth of rent for a similar location. Barrister Executive Suites offers varying levels of features for virtual offices, each with professional mail and package handling so you don’t miss a thing.

Free Your Budget to Expand Your Business

Stop paying exorbitant rent, utility, and office overhead fees that are a drain on your profitability. Managing your team remotely, collaborating using employees’ own company-approved technology, can put thousands of dollars back in your pocket each month. Reallocating your budget to what really matters can grant your employees, your business, and yourself huge benefits.

Professional Receptionist

Having an answering service is one thing, but a professionally trained receptionist warmly greeting clients and associates creates an incredible first impression. The personalized answering service offered by Barrister Executive Suites is one of the features clients enjoy the most, as it gives their business an increased level of professionalism.

If you’d like to learn about more features of Virtual Offices, visit Barrister’s Virtual Office Space.

Work/Life Balance Goals

How are your 2018 New Year’s resolutions going? If you’re a type-A workaholic, you probably smashed your work-related goals back in February. For others, life might have gotten in the way of your resolutions and they may have faded into the background–and that’s okay, life happens. The new year can usher in a fresh start to meeting your goals in both your personal and professional life. It’s all about balance, though it can be easier said than done. If you have started losing track of your New Year’s resolutions, here’s how to get those work/life balance resolutions back on track.

Take Time to Get Organized

Organization probably doesn’t make it into your checklist, rather it’s something of a necessary evil as your desktop and email clutter beyond the point of what you can handle. In the beginning of a new week, schedule just five to ten minutes per day before or after your workday to straighten things out, file things away, and get yourself ready for the next task at hand. Writing this step down on a checklist makes you more likely to complete it, and it can help you maintain a more efficient workday. Imagine how great it’ll feel to go into a new day with email folders and a clear desktop that will help keep track of obligations! This can also limit those nights spent burning the midnight oil on last-minute work instead of spending time with loved ones.

Meditation and Mindfulness

Have you ever spent time with your family without really being present? Sifting through emails and stressing about deadlines instead of appreciating the company of those right in front of you? It’s common to do that from time to time, always being near a smartphone. To truly disconnect from technology out of work hours, begin practicing mindfulness. Not a pro at meditation yet? Start by focusing on your breath, and begin noticing what each of your senses are feeling. Beginning the day with meditation, whether it’s a workday or a weekend, can help reduce stress over time. Apps that track and guide meditation can help motivate you to continue this practice.

Shift Your Thinking About “Yes” and “No”

How often do you find yourself saying that you can complete a project, no matter the deadline? Saying that you’ll take care of something, when your planner is already bursting at the seams? Compare that to how you approach questions asked of you at home, by your children or spouse. For many, saying “no” to family is somehow easier–no to your six-year-old insisting to wear her Halloween costume to school in March, no to a last-minute dinner with friends–do these responses really improve your quality of life? Reevaluating what you say “yes” to at work and “no” to at home is a great way to shift your perspective and determine what really matters. Work assignments can always be delegated or reprioritized, and really, what’s the harm in letting little Sally wear fairy wings to school?

Employee in the Spotlight: Jacqui White Jansen

Jacqui White Jansen
Assistant Vice President, Barrister Executive Suites, Inc.

 

Meet Jacqui White Jansen!

 

Jacqui has been with Barrister Executive Suites, Inc. for 23 years, and currently serves as the Assistant Vice President.  She’s primarily responsible for the West Los Angeles region, where we recently opened our newest location: 233 Wilshire Blvd., Suite 400, Santa Monica.  With 8 locations in the Westside region, Jacqui is kept busy!

Having been born and raised in Manchester England, Jacqui immigrated to the U.S. at age 22. Jacqui has two children, Zoe and Zari, and she lives in the Los Angeles area with her husband, Skip.

Jacqui brings valuable knowledge, great energy and experience to everything that she is involved with. While managing the Westside area for Barrister, Jacqui is involved in the local community in many other aspects. She has been volunteering on the Oncology Floor at St. John’s Hospital every week for 6 years, and is a member of LACRA (the Los Angeles Commercial Real Estate Association).  She serves on the Planning Committee for the LACRA Broker Challenge, a day of fun taking place on September 21st, 2015 at the Beach Club in Santa Monica (see our post Calling all Brokers! for more information).

Stop by our newest Santa Monica addition and say hi! We will be hosting our Ribbon Cutting and Grand Opening Party on November 4th.  Stay tuned for more details.