How to Impress Your Customers With Your Office Space

Shared office space in southern california

When a current or potential client or customer walks into your office, your business’s office space is their first impression of you. Everything from the art on the walls to the chairs they sit in is a representation of your company’s brand. An office space design that is functional as well as visually appealing has many benefits for your company, your clients, and your employees.

Avoid Overused Designs

There is a good chance that a potential client entering your office has either already been to your competitor’s office or will be going there after yours. In this case, you really want your office to stand out against the others and hopefully influence the client to want to return. One of the most overused design elements for offices are motivational quotes and inspirational messages framed and hung onto the walls. Depending on your company’s culture, this type of design element can be overwhelming to employees and clients due to the amount of clutter on the walls.

Although it’s important to make your employees feel comfortable at work, having gaming consoles, hammocks, slides and swings may create a negative image in a client’s mind. This type of office design may make the client feel that there is more relaxing going on in the company and less work being done.

One of the best choices you can make for your office space is natural light. Many of the office spaces at Barrister Executive Suites offer floor to ceiling windows with beautiful views of Southern California. Natural light can help your space feel more open and inviting and can make employees feel more alert and productive.

Allow the Employees to Customize Their Space

Allowing your employees to customize their work space can help them feel more relaxed, which in turn can increase productivity. Incorporating your employee’s own unique design elements can also help the office feel less sterile and more welcoming by creating a design variety in the space. When it comes to office design, it is important to remember that not everything has to be the same, because that can sometimes create a boring space.

Invest in the Quality of Your Décor

Most offices have commercial carpets and seating which are great for functionality, but not so great for unique, eye-catching office design. Investing in statement pieces such as abstract wall art or vintage rugs can elevate your design to the next level. Make sure that your office space is leaving a lasting impression on your all current and future clients and customers!

If you are looking for a beautifully designed office space that is budget-friendly, Barrister Executive Suites offers many office programs to fit the needs of your business and your employees. With 20 convenient locations throughout Southern California, our outstanding service and flexibility can help take your business to the next level.

Barrister Celebrates a Quarter-Century of Service

Vince Otte, our Chairman, celebrated his 25th year of owning the company last Wednesday night, with a small gathering at the Fairmont Bungalows in Santa Monica. Those in attendance included the Otte Family, suite managers, senior management team, and the Board of Directors.  Otte gave special recognition to the employees who have been with him since the beginning.

This exciting time has given us an opportunity to give thanks to our customers and partners that have helped us grow our business. With great appreciation, we acknowledge the business owners who have made the decision to grow with Barrister as a tenant. We continue to strive to offer convenient and cost effective alternatives to conventional office space, coupled with exceptional customer service. Thank You for being part of our Barrister Family!

Congratulations to our entire Team, and to our extended Barrister Family!

Looking ahead, we are focused on remaining a leader in the industry by bringing our customers the best service in the business as well as continuing to be committed to innovation and growth.

Here’s to another 25 years!

[Update] We found this video in the archives from 1993 from when Vince H. Otte won the Entrepreneur of the Year Award from Ernst and Young for 1993 in the Turnaround Category!

https://www.youtube.com/watch?v=U0KgaGXsBbs 

Vote Yes for Better Office Space

 

Due to the current recession, many businesses are down-sizing and looking to cut costs in any way possible. For some businesses, this may mean the transition from a daily office space to home offices for all employees with a once-a-month meeting to regroup and move forward. For this monthly meeting or for whenever the business needs an actual meeting space, rental conference rooms will certainly be the smart decision.

 

Rental conference rooms allow you to rent professional meeting space by the day, or even by the hour, if the business only needs the space for a short time. Having a professional setting, even if it’s only for meetings, can do wonders for a small business. If a small business rents a conference room, it allows them to project the appearance of a larger company, which can increase their ability to make larger sales to more reputable clients. Small businesses deserve better office space and rental conference rooms are the answer.

 

A rental conference room allows businesses to choose the location based on what they need at that time. If a business is trying to get a client in a certain city, they can simply rent a location that is easily accessible by the client in hopes of helping the sale. It is also a smart decision to select a location that has convenient parking. While a building may be in a great location, if it does not have convenient parking, the client, and the workers, will need to worry about finding a parking space and may cause unneeded stress or aggravation.

 

Many locations that offer rental conference rooms also offer monthly mail services to provide a desirable business address for the business; this creates the illusion that this business is based in a high rent area and can help entice prospective clients to learn more. In addition to mailing services, many rental locations also provide the technology needed to give an effective and compelling presentation; some even provide pens, pencils, paper, flip charts, or whiteboards to help your presentation run as smoothly as possible. If the little nuances are already taken care of, it gives the business owner more time to prepare and focus on the growth and success of his business.

 

Small businesses need to remain flexible in order to grow, which means knowing which expenses are necessary and which could be strategically eliminated. If a small business tries to rent a full time office, much of the revenue will go towards overhead costs, which doesn’t leave sufficient funds for effective growth. By renting a conference room only when a physical location is necessary, it can free up the funds for a small business to focus on growth.

The Value of Virtual Offices

Virtual offices are becoming a popular trend in the business world, especially for small and mid-sized businesses. By having a virtual office, these smaller companies have the ability to project the image of a large company to their clients, which can greatly increase their reputation and sales. Virtual offices provide these companies a chance to thrive in a recessionary economy.

A virtual office is the combination of an off-site address and live communication services, which allows smaller businesses to purchase services and time as their business needs. This allows a small or starting business to eliminate almost all overhead costs which can make or break a company. Virtual offices allow a company to hand select the services they desire, which makes it easy for any company to select services that will allow them to thrive without breaking their budget. Companies are also able to rent conference rooms or office space by the hour or by the day, so if a face-to-face meeting is necessary, the business has the ability to rent what they need and impress their client with an upscale office building.

The services that are offered by virtual offices include call forwarding, receptionist services, auto-attendant services, and voicemail services. Call forwarding allows an incoming call to be forwarded directly to the employee’s phone or even to multiple employees’ phones, without the client ever knowing the call has been forwarded outside of the office building. The live receptionist is provided with database software so that they are able to respond to any incoming call with specific information about the company in a professional manner. The receptionist will also schedule appointments, and occasionally handle small tasks such as data entry, bookkeeping, and maintenance. Auto-attendant services are recorded, client focused greetings. These automatic recordings are able to provide the client with information such as directions to the company, or with the ability to push the call through to an employee. Lastly, voicemail services are provided so that the employee does not have to worry about multiple voicemail boxes, all of the voicemails are stored in one location, at the virtual office. This makes it easier for the company to receive messages and they will not have to worry about missing a message due to a voicemail box being overlooked. These services are all designed to give the company the opportunity to run a highly efficient and effective business, even if they are small.

The virtual office also gives a small or starting business the ability to appear as a large company to potential clients. This professional appearance can entice clients to want to hire the business because their appearance makes them seem trustworthy and important. These offices also make it easier for a business to start a new location. The ability to start a location in a city where you are not actually located can make the transition easy for any business.

The low cost of a California virtual office allows small businesses to put a prestigious address on their business cards and provides them with an elegant office and professional receptionist. In addition to the basic services, the virtual office provides the company with software and the IT infrastructure of larger businesses, which can work to help the company prosper. Overall, a virtual office is an excellent option for any business looking to expand or to get a start in the professional world.